Job Description – OTO Government & Premier Accounts

Key Roles & Responsibilities

Tender Submission

• Issuing MAF (authorization)
• Coordination with various internal stakeholders (Product Managers, Commercial, Service, BU, Legal, Compliance, Regulatory, Logistics)
• Preparing brief tender summary for discussions with management about the details pertaining to a specific tender.
• Preparation of representation letters for Prebid in regard to changes in technical specifications and tender terms.
• Arranging documents for technical bid submission and coordination with finance stakeholders for financial bid.
• Ensuring the transparency and completion of tenders with 100% accuracy in technical bids and to meet TAT for bid submission as per the timelines.
• Taking inputs/ approval for legal, compliance, CS
• Sending emails for PM20/ PM40 approvals

EMD & Guarantees

• To prepare EMD’s in the form of DD, FDR’s, Bank Guarantees, Online Payment/NEFT as per tender requirements.
• To coordinate for other departments (eg GBS, CF team) for releasing EMD payments.
• To prepare PBG’s/performance security deposit against contracts/customer orders.
• To coordinate with banks for Guarantees and DD collection.
• Keeping a record of all the EMD's by maintaining a tracker and follow ups with the KAM/Sales colleagues for EMD return/refund & further cancellation of EMD’s and guarantees.

GeM Portal

• To upload products of DX portfolio on GeM portal.
• To raise requests for category creation/specification amendments as and when required.
• To update products/inventory status on regular basis.
• To download contracts and raise invoices against supplies in the portal, monitor the payment of instruments sold.
• To manage OEM panel and have a check on the reseller activities.

Other Activities

• Tracking - Tracking of tenders by maintaining tender tracker/ automated tool and keeping a close eye on the progress of tenders at various stages.
• Price Intels - Providing insights of prices by preparing price intel of various modalities available in the Public domain.
• Registration/renewal of our organization on various E-procurement login platforms.
• Post tender evaluation of bids/ participants/ model quoted and pricing for future decision making

To arrange Affidavits/stamp papers/Notarized documents for tenders and follow ups with global/regulatory for critical documents like MAF/Licenses/FDA and other important certificates required for submission in tenders.

Corporate Lead

1. Act as a Controller for all Corporate accounts which constitutes ~35% of overall business.
2. Structuring as well as restructuring of Corporate deals.
3. Meeting with Corporate customers as Commercial Controller.
4. Supporting Corporate & Government Head for the business review.
5. Review of Contract compliance of Corporate accounts.
6. Responsible for profitability of all Corporate/ Chain labs customers.
7. Offer submission to Corporate customers.
8. Agreement discussion with respect to commercial, legal, service clauses for Corporate customers.