Join us in pioneering breakthroughs in healthcare. For everyone. Everywhere. Sustainably.

At Siemens Healthineers, our inspiring and caring environment forms a global community that celebrates diversity and individuality. We encourage you to step beyond your comfort zone, offering resources and flexibility to foster your professional and personal growth, all while valuing your unique contributions.

Apply now for the Executive Assistant position and play a key role in providing high-level administrative support to the top management of the company. You will be responsible for managing schedule, coordinating meetings and appointments, handling correspondence and assisting with various administrative tasks to ensure the smooth functioning of the executive office. You should have exceptional organizational skills, excellent and pro-active communication skills, attention to detail, discretion and the ability to handle confidential information with a high level of professionalism and integrity.

Your Role:

• You will manage the executive office’s calendar, schedule meetings, appointments and travel arrangements efficiently and with effective prioritization.
• You will act as the primary point of contact for the executive office, screening and directing phone calls, emails and other correspondences as appropriate, write proficient minutes and protocols.
• You will arrange and coordinate meetings, conferences and events for the executive office including preparation of agendas, distributing materials and taking minutes when necessary.
• You will provide comprehensive administrative support including the drafting and editing of documents, preparing presentations, reports, statistical charts and briefings, maintaining filing systems for both paper and electronic documents, reconciling and handling of travel and expense reports.
• You will organize and maintain electronic and paper documents ensuring that all documents and records are accurately labelled, easily accessible and kept confidential.
• You will assist the executive office in managing special projects and initiatives by conducting research, gathering data and preparing reports or presentations as required. You will assist in integration of new office technologies and systems as appropriate.
• You will cultivate and maintain positive relationships with key stakeholders including board members, senior executives, clients and partners on behalf of the executive office.
• You will handle sensitive and confidential information with utmost discretion, maintaining a high level of professionalism and integrity at all times.
• On ad-hoc basis, you will need to support Strategy & Government Affairs, Marketing Sales and Communication and other functions on special assignments.

Your Expertise:

• You have proven experience (5+ years) as an Executive Assistant or similar role supporting C-level executives.
• You hold a Bachelor’s degree in Business Administration, Communications, or related field would be an advantage.
• You are proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.) and other relevant software.
• You have excellent communication, interpersonal and organizational skills.
• Your proficiency in English and Filipino is a must. German language would be an advantage.
• You demonstrate strong multitasking abilities and the ability to prioritize tasks effectively in a fast-paced environment.
• You are able to exercise discretion and confidentiality in handling sensitive information.
• You show attention to details and a high level of accuracy in all work.
• You demonstrate professionalism, poise and proactive approach to problem-solving.
• You are able to work independently with minimal supervision and as a part of a team.

Additional information:

• This position may require occasional overtime and flexibility in working hours to accommodate the executive office’s schedule and urgent matters.
• Travel may be required for assisting in off-site meetings, conferences or event.
• Executive Assistant plays a pivotal role in supporting the executive office’s effectiveness and ensuring its smooth operation.

To find out more about the specific business, have a look at Siemens Healthineers Phillipines

Who we are:

We are a team of more than 73,000 highly dedicated Healthineers in more than 70 countries. As a leader in medical technology, we constantly push the boundaries to create better outcomes and experiences for patients, no matter where they live or what health issues they are facing. Our portfolio is crucial for clinical decision-making and treatment pathways.

How we work:
When you join Siemens Healthineers, you become one in a global team of scientists, clinicians, developers, researchers, professionals, and skilled specialists, who believe in each individual’s potential to contribute with diverse ideas. We are from different backgrounds, cultures, religions, political and/or sexual orientations, and work together, to fight the world’s most threatening diseases and enable access to care, united by one purpose: to pioneer breakthroughs in healthcare. For everyone. Everywhere. Sustainably.

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